Hotel Colonna Frascati

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Hotel Colonna
Piazza del Gesù n°12
00044 Frascati (Roma)
Phone: +39 06.94018088
FAX: +39 06.94018730
E-mail: hotelcolonna@hotelcolonna.it
P.IVA/CF 05369571004
GPS: N41°48’501”- E012°40’827”

Hotel Colonna - Piazza del Gesu' n°12 - 00044 Frascati (Roma)

Hotel Colonna

Piazza del Gesù, 12 - 00044 Frascati (Roma)
Tel +39.06.94.01.80.88
Fax +39.06.94.01.87.30
E-mail hotelcolonna@hotelcolonna.it
GPS: N41°48’501”- E012°40’827”

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Privacy

Information pursuant to art. 13 of the Legislative Decree 196/03 – Data Protection Code
(published in the Official Gazette of the Italian Republic dated July 29th 2003, General Series n. 174, ordinary supplement n. 123/L)

Given that which is provided by art. 8 of the preceding agreement and art. 13 of the Legislative Decree 196/03, the scope and methods for the processing of personal data shall be expressed herein by Gieffegi sas.
 
Scope of data processing
The scope of processing the personal data is relevant to the job granted and is based on the principles of legality, correctness and transparency and confidentiality.  By processing of personal data it is intended, any type of task or totality of tasks carried out with or without the aid of electronic devices, or in any case computer based, concerning the gathering, the registration, the organisation, the preservation, the processing, the modification, the selection, the extraction, the comparison, the utilisation, the interconnection, the blockage, the communication, the distribution, the cancellation and the destruction of the data.
 
Methods of data processing
Personal data – hypothetically, including sensitive data, gathered for the fulfilment of the contract hereto enclosed, shall be processed by our computer and paper based systems. 
The personal data shall be conserved for a period of ten years, unless it is decided before such a date to terminate our working relations or should the activity of your company be terminated.  Should one of the latter mentioned scenarios occur, it shall be our responsibility to request the cancellation of the data which is present in our computer and/or paper based archives at such time.  Furthermore, we point out that even in absence of the mentioned request, your data shall become “blocked” and any activity of data processing of the same shall be suspended.

Obligatory Nature
All of the data requested, although not obligatory pursuant to the law, are necessary in order to render the job assigned effective. 
 
Consequences of refusing consent for the processing of personal data
In the case that consent is not granted for the processing of personal data, including with reference to sensitive data, it shall be impossible to fulfil the obligations of the aforementioned contract. 
 
Persons to which the personal and sensitive data could be communicated
Personal data (and, hypothetically, sensitive) could be communicated to:
•	employees of the Company which are responsible and appointed to the processing of personal data for the management of the files relevant to the executed contract; the mentioned employees have been duly trained on the subject of the security of the personal and sensitive data and the right to confidentiality of the same.
•	Credit institutions for the transactions of encashing payments. 
•	Marketing consultants, computer, legal and similar figures that collaborate with the company.

It is in any case prohibited to communicate or disseminate the personal and sensitive data gathered where the same is not necessary for the performance of services or products which have not been requested.

Rights of the data subject
In relation to the processing of personal and sensitive data, pursuant to art. 7 (Right to access personal data and other rights) of the Data Protection Code, the data subject has the right:
1.  to obtain confirmation as to whether or not personal data concerning him exist, regardless of their being already recorded, and communication of such data in intelligible form. 
2. the right to be informed:
a) of the source of the personal data;
b) of the purposes and methods of processing;
c) of the logic applied to the processing, if the latter is carried out with the help of electronic means;
d) of the identification data concerning data controller, data processors and the representative designated as per Section 5(2);
e) of the entities or categories of entity to whom or which the personal data may be communicated and who or which may get to know said data in their capacity as designated representative(s) in the State’s territory, data processor(s) or person(s) in charge of the processing.
3. to obtain:
a) updating, rectification or, where interested therein, integration of the data;
b) erasure, anonymisation or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
c) certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.
4. to object, in whole or in part:
a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.

The principal for the data processing is Giulio Cavassini fax +39 06 94018730, E-Mail: giulio@hotelcolonna.it.
The person responsible for the data processing is Giulio Cavassini fax +39 06 94018730, E-Mail: giulio@hotelcolonna.it.
The designated representative is Giulio Cavassini fax +39 06 94018730, E-Mail: giulio@hotelcolonna.it.

In order to exercise the rights listed above provided by art. 7 of the Data Protection Code, the data subject must forward a written request to Gieffegi sas, via fax +39 06 94018730, E-Mail: giulio@hotelcolonna.it.
 
I acquire the information provided by the principal of the data processing pursuant to art. 13 of the Legislative Decree 196/2003, gives his consent freely so that the Principal, Person Responsible appointed and the designated representative can proceed to the processing of the personal and sensitive data acquired for the fulfilment of the contract enclosed hereto and the communication of the same to entities and for the purposes listed herein, within the limits which are instrumental for the purposes of the processing listed herein, declares to have received a copy of the present.

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Hotel Colonna - Piazza del Gesu' n°12 - 00044 Frascati (Roma)

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